PMS Committee

Composition:
• Ms. Kuldip Kaur
• Ms. Neeru Bala

Objectives:
1. Information Dissemination:
o To disseminate comprehensive information about the Post Matric Scholarship (PMS) program to all eligible students.
2. Student Benefits:
o To ensure that every eligible student can fully benefit from the PMS scheme, aiding in their academic pursuits.
3. Awareness Week:
o To organize an awareness week dedicated to educating students about the PMS program and its advantages.
4. Student Support:
o To address and resolve any doubts or queries students may have regarding the scholarship program.

Procedure:
1. Notification:
o Display the official notification related to the Post Matric Scholarship program prominently on the college notice board and other visible locations.
2. Checklist Distribution:
o Provide a detailed checklist to students, guiding them through the process of filling out the PMS application form accurately.
3. Profile Locking:
o Secure students' profiles at the institute level to prevent unauthorized access or changes.
4. Document Collection:
o Collect all required documents along with a printed copy of the application, self-attested by the students.
5. Verification:
o Thoroughly verify all documents, ensuring they are complete and accurate, with the Principal’s signature and official stamp.
6. Record Maintenance:
o Maintain all records related to the scholarship applications in a systematic and organized manner for easy retrieval and review.
7. Submission:
o Submit the proposal and all related documents promptly to the Welfare Department, Hoshiarpur, ensuring compliance with all guidelines and deadlines.

Follow-Up:
1. Ongoing Updates:
o Continuously provide updates and information related to the PMS program to keep students informed of any changes or new opportunities.
2. Ensuring Benefits:
o Monitor and ensure that all students who qualify can avail themselves of the scholarship benefits without any obstacles.
3. Record Maintenance:
o Regularly update and maintain records to ensure accuracy and compliance with institutional and departmental requirements.
4. Form Filling Assistance:
o Assist students with the timely online submission of forms, providing support to resolve any doubts or issues related to the scheme.

Explanation:
1. Composition:
o This section lists the members responsible for managing and overseeing the Post Matric Scholarship program, ensuring clarity on who to approach for information or assistance.
2. Objectives:
o The objectives are clearly defined goals aimed at maximizing student participation and benefit from the scholarship program, ensuring students are well-informed and supported throughout the process.
3. Procedure:
o This section provides a detailed, step-by-step process for implementing the scholarship program, from initial notification and student guidance to document verification and submission. Each step is designed to ensure a smooth and efficient application process.
4. Follow-Up:
o Follow-up activities are crucial for the program’s success. This section outlines the continuous efforts to keep students informed, ensure they receive benefits, maintain accurate records, and assist with any issues, thereby ensuring the program's ongoing effectiveness and student satisfaction.