Examination Committee

Composition:

1. Ms. Maninderjeet Kaur
2. Ms. Gurpreet Kaur
3. Ms. Neeru Bala
4. Mr. Arun Kumar
The committee is comprised of four members from the teaching staff, ensuring a balanced representation of different perspectives and expertise.

Objectives:

1. Preparation for smooth conduction of examination:
o Ensuring all aspects of the examination process are well-organized and efficiently managed.
o Anticipating potential issues and proactively addressing them to minimize disruptions.
2. Preparing Question Paper Duty Chart for the Teaching Staff:
o Assigning specific responsibilities to faculty members for preparing question papers.
o Ensuring a fair and systematic distribution of duties among the staff.
3. To Ensure Question Papers are Prepared in Advance:
o Making sure all question papers are ready well before the examination dates.
o Coordinating with the teaching staff to avoid last-minute rush and errors.
4. To Prepare Invigilator Duty Chart, Seating Plan, Attendance Record of Students:
o Creating a duty roster for invigilators to oversee the examinations.
o Organizing a seating plan to prevent cheating and ensure smooth conduct.
o Keeping accurate attendance records for accountability and record-keeping.
5. To Address Complaints of Students and Staff Concerning Exam-Related Issues to the Student’s Welfare Officer and Principal:
o Acting as a mediator between students, staff, and higher authorities to resolve any examination-related grievances.
o Ensuring fair and transparent handling of complaints.
6. To Assign Evaluation Duties:
o Allocating tasks related to the evaluation of answer sheets among the teaching staff.
o Ensuring a balanced workload and timely completion of evaluations.
7. To Publish the Result and Maintain Record:
o Overseeing the publication of exam results.
o Maintaining comprehensive records of examination data for future reference.

Procedure:

1. Prepare Relevant Schedule of the Examination Based on the Academic Calendar:
o Developing a detailed examination timetable that aligns with the institution's academic schedule.
o Ensuring no conflicts with other academic activities.
2. Prepare and Display Overall Supervision Duty List:
o Listing all supervisory roles and responsibilities.
o Displaying this list publicly to keep everyone informed.
3. Ensure the Evaluation of the Session is Completed on Time:
o Monitoring the progress of answer sheet evaluations to meet deadlines.
o Addressing any delays promptly to keep the process on track.
4. Publish the Results and Take Necessary Steps for the Conduct of Supplementary Exam in Time:
o Announcing results in a timely manner.
o Organizing supplementary exams for students who need them.
5. Maintain All Examination Records:
o Keeping detailed and organized records of all examination-related documents.
o Ensuring easy access for future reference and audits.
6. Receive Cases of Malpractice During Examination and Resolve It:
o Investigating reports of cheating or other malpractices.
o Taking appropriate disciplinary actions as per the institution's policies.

Follow-Up:

1. To Keep a Follow-Up for the Preparation of the Question Papers:
o Regularly checking the progress of question paper preparation.
o Ensuring deadlines are met and papers are of high quality.
2. To Keep a Follow-Up for the Evaluation of the Answer Books:
o Monitoring the evaluation process to ensure timely completion.
o Addressing any issues faced by evaluators.
3. To Keep a Follow-Up for the Maintenance of the Result Record:
o Ensuring all results are accurately recorded and stored.
o Regularly updating and reviewing records for accuracy.
4. To Keep a Follow-Up for the In-Time Examinations and the Exam-Related Duties for the Smooth Conducting of the Examination:
o Monitoring all aspects of the examination process continuously.
o Ensuring that all duties are performed efficiently and on time to avoid any last-minute issues.

This structure and these procedures ensure that examinations at Guru Nanak College of Education Dalewal are conducted smoothly, fairly, and efficiently, maintaining the integrity and high standards of the institution.